Privacy policy

Last updated: 13 December 2022

Poplar Technologies Ltd (“us”, “we”, or “our”) operates the Breakroom website (the “Site”).

This page informs you of our policies regarding the collection, use and disclosure of your personal data when you use our Site, visit our website, or otherwise connect with Poplar Technologies Ltd.

How we use your answers from the Breakroom Quiz

The Breakroom Quiz will ask you about your current job. This helps us compare where you currently work to what it’s like to work at other employers.

We use this data on our website in two ways:

1. We add up all our quiz responses to give an employer a Breakroom Rating. For example, if a lot of people at one employer answer the quiz and say they feel stressed, the Breakroom Rating for that employer will go down.
2. If you decide to leave a review of your employer, we add that to their Breakroom profile. These reviews are anonymous and you don’t have to write one to take the Breakroom Quiz.

We will not collect any data that will identify you personally unless you choose to enter an email address or create an account. We will never publish information, on our Site or anywhere else, that personally identifies you without your consent.

If you do provide us with your personal data, we will never share this data with third parties without your consent. You can find out more in our privacy policy below.

Visitors to our website

When someone visits www.breakroom.cc we use third party services, Google Analytics and Amplitude, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the website. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google or Amplitude to make any attempt to find out the identities of those visiting the Site.

We may use Hotjar to record some web sessions in real-time and play them back, to help us understand how people use our site, and to find and fix bugs. Like Google Analytics and Amplitude, this information is processed in a way which does not identify anyone. We do not make, and do not allow Hotjar to make any attempt to find out the identities of those visiting the Site.

People who subscribe to our newsletters

We use a third party provider, Mailchimp, to deliver newsletters. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our newsletter. You can unsubscribe from any newsletter at any time.

People who sign up to the Breakroom Site

We will not use or share your information with anyone except as described in this Privacy Policy at any time except if we are required by law to do so.

By using the Site, you agree to the collection and use of personal data in accordance with this policy.

How do we collect your information?

We ask you to provide certain personal data when you sign up to our Site or newsletters. These may include your name and contact information including email and telephone number.

We may also collect certain information automatically, including, but not limited to, the type of device you use, your operating system, the type of Internet browser you use and other statistics.

If you choose to sign into Breakroom with your Google or Facebook account, we will remember:

• your email address, so you can receive updates from us
• your name, so we know how to address you

We don’t have access to any other information in your Google or Facebook account.

How do we use your personal data?

We use your personal data to provide and improve the Site. This includes administration, responding to communications from you and analysing your use of the Site and gathering feedback to enable us to continually improve the Site and your user experience.

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes which may include contacting you with newsletters, marketing or promotional materials and other information that may be of interest to you. We also use your personal data to include or exclude you from social media marketing campaigns.

You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send or by contacting us using the details below.

We will not sell your personal data to third parties.

How and where do we store your information?

The data that we collect from you will not be transferred to, or stored at, a destination which does not comply with UK data protection law. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

We only keep your personal data for as long as we need to in order to use it as described above, and/or for as long as we have your permission to keep it.

It is important to remember that the transmission of information via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to us information via the internet.

If your personal details change, you may update them by accessing the Site. If you have any questions about how we use information collected which relates to you, please contact us using the contact details provided below.

Do any third parties have access to your personal data?

We use a third party service, Postmark, to send emails.

We also use Facebook, Twitter, TikTok, Bing, Snapchat and Google’s advertising platforms, as part of our marketing. They cannot access any personal details you share with Breakroom, but they may be able to see your patterns of use, in order to know if and when to show you adverts.

We may use the services of other companies in relation to our Site but they will have access to your personal data only to perform tasks on our behalf. They will be under a contractual obligation to keep your personal data secret.

We will disclose your personal data where required to do so by law or in accordance with an order of a court of competent jurisdiction, or if we believe that such action is necessary to comply with the law and the reasonable requests of law enforcement or to protect the security or integrity of our Site.

If Poplar Technologies Ltd is involved in a merger, acquisition or asset sale, your personal data may be transferred. We will let you know before your personal data is transferred and becomes subject to a different Privacy Policy. If such a transfer of information occurs, your rights under data protection laws are not affected.

Any dispute between us in relation to your data will be governed by English law and subject to the exclusive jurisdiction of the courts of England and Wales.

How do I access my information/data?

The General Data Protection Regulation which applies from May 2018 gives you a number of rights in relation to personal data, as follows:

• The right to request a copy of your personal data that we store, free of charge.
• The right to ask us not to process your personal data for marketing purposes. You can exercise your right to prevent such processing by opting out at any time, if you have previously opted in.
• The right to request us to amend your personal data so that it is correct and complete or to delete your personal data.
• The right to complain to the Information Commissioner’s Office at www.ico.org.uk if you think that we are not complying with our legal obligations in relation to your personal data in any way.
• The right to transfer of your personal data to another person in electronic format.

Will the Site contain links to third party websites?

Our Site may contain links to other sites that are not operated by us. We use these third party links to support and enhance your experience of the Site.

You should note that clicking on a third party link may direct you to that third party’s site. We strongly advise you to review the privacy policy of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Do we collect personal data from children?

We do not knowingly collect personal data from anyone under 16. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from anyone under the age of 16 without verification of parental consent, we will take steps to remove that information from our servers.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

If we make any material changes to this Privacy Policy, you will be notified by placing a prominent notice on our Site, or by displaying the new privacy policy on-screen which you may be required to read and accept in order to continue your use of the Site.

Jurisdiction

This Policy shall be governed and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions and shall be subject to the jurisdiction of the courts of England and Wales.

Contact us

If you have any questions about these Terms, please contact us by email at hello@breakroom.cc.

Please ensure that your query is clear, particularly if it is a request for information about the personal data we hold about you.